FAQ for Tour Artists

How can I help make the Arlington Visual Arts Studio Tour successful?

  • Add arlstudiotour@gmail.com to your contact list and check junk mail regularly to make sure you receive information.
  • Recruit Arlington artists you know to participate.
  • Send digital postcard (coming in August) to your contacts and patrons.
  • Share the event on Facebook  and post pictures on our Facebook page.
  • On Instagram, tag pictures of your work and studio, #arlingtonartstudiotour; follow and mention @arlingtonartstudiotour on Instagram.
  • Hang posters in your neighborhood and at local businesses (if you received some).
  • Record the number of visitors you have each day.
  • Complete the provided survey after the event.
  • Visit each other’s studios on the day you aren’t open.

Eligibility and Registration

When is the deadline for registration?
Registration for the 2022 Tour opens on May 1 and forms must be completed online by June 1. Participation is capped at 60 artists, so register early to ensure inclusion. Please note that the deadline for registration has passed; new applications for the 2022 tour will no longer be accepted.

I live in Arlington, but my studio is elsewhere. May I participate?
Studios outside Arlington cannot be included, but you may open a space at your Arlington home where you make and display art.

I live elsewhere but my studio is in Arlington. May I participate?
Absolutely!

What are the dates of the open studios?
Studios with zip codes 22201, 22209, 22204, 22206, and 22202 will be open on Saturday, September 17. Those with zip codes 22205, 22207, 22203, and 22213 will be open on Sunday, September 18.

Why is the open studio schedule based on zip code?
The zip codes roughly divide Arlington into Northwest and Southeast. With nearby studios all open on the same day, visiting many of them will be easier for patrons. This will help the studios get more traffic. Also, artists will be free to visit other studios on their off day.

What if I can’t be open on the day I am assigned by my studio’s zip code?
There is an option on the registration form to appeal the day you are assigned by zip code. It is likely your request will be honored if you are near the border of a zip code that is open on the day you prefer. If you require a date change in order to participate, please contact us before registering to avoid losing your registration fee – alrstudiotour@gmail.com

Can I be open both days of the tour?
You are free to remain open both Saturday and Sunday if you like, but AVAST will only promote your open studio for the official day.

May I use a business as my “studio” location?
Not unless your studio is normally located within that business. Email us if you aren’t sure.

I work in a team with another artist. Do we have to register separately?
You must register separately unless the majority of works you are presenting are made collaboratively.

Is there a registration fee?
Registration is $30 for all artists this year. Following successful submission of your registration form, you will be invoiced directly. Payment may be made via PayPal here. You may also mail a check. (address supplied in your confirmation) Actual cost to run the tour per artist in 2020 was about $270, so please consider donating if you can.

I’m having trouble with the registration form.  What can I do? (Please note that registration for the 2022 tour is closed; no new applications will be accepted at this time)

  • The form is designed with required fields; make sure everything is completed where required in order to submit
  • Uplloaded images must be under 10Mb, in a standard image format (.jpg, .jpeg, .tif, .png) and that the filename follows the requirements listed on the form
  • Try a different browser
  • Email arlstudiotour@gmail.com for assistance.

What if I need to cancel?
Any withdrawals after 6/15 may not be reflected in print materials and are discouraged. If you have an unforeseen and unavoidable conflict, email arlingtonstudiotour@gmail.com immediately. Registration fees in this case are nonrefundable.

 

Promotion

How can I let people know about the tour?
AVAST promotes the tour on numerous regional and local event calendars, on social media, through press releases to traditional media, and through printed materials. Past experience shows that artists who make the most effort get the most visitors. We expect all Tour artists to help us get the word out. Here are some ways you can do it:

  • Send our digital postcard to your mailing list. It will arrive by email in August.
  • Include a link to www.arlingtonartstudiotour.org on your website.
  • Invite your friends to the Tour’s Facebook event and post it on your own page.
  • Follow @arlingtonartstudiotour on Facebook and Instagram.
  • Create an event posting on Nextdoor.com.
  • Hang the posters we provide in your neighborhood and at local businesses.

Should I create my own Facebook event for my open studio?
Please avoid creating your own Facebook event for the Arlington Visual Art Studio Tour. The AVAST page will create a Facebook event in August.

  • Invite your contacts to the event.
  • To post on the AVAST page, create a comment and a page moderator will share it to the timeline.
  • To post on the tour event that the AVAST page is hosting, add to the discussion and your post will be visible immediately.
  • If you would like to help with social media, contact us at arlstudiotour@gmail.com

How will the public find me?

  • In September, your studio address will be published on the tour guide and directory, online and in print.
  • The tour guide and map will be on www.arlingtonartstudiotour.com.
  • Printed maps will be available at local libraries and art centers.
  • Each studio location will receive at least two lawn signs to help people find their studios.
  • Place a road sign at each intersection near your STUDIO, directing people there (make sure to put them up and take them down no more than 24 hours before/after the event).
  • Artists are encouraged to create and put up their own directional signs.

What should I do with the tour guides I receive?
You can give the maps to visitors during the tour or to anyone who says they will attend the tour.

Where will tour guides be available?
Patrons can pick up tour guides at various businesses and art centers, such as Arlington Arts Center. We will post specific locations on the website.

How will I get my tour guides and posters?
We will email you the dates and locations that printed materials will be available for pickup. If you can’t make those dates, contact us to make different arrangements.

How can I optimize my traffic?

  • Encourage other artists in your neighborhood or group studio to participate. The public will be more likely to visit areas with clustered studios.
  • Submit eye-catching images of your work with your registration.
  • Be sure to proofread your information for the guide. We will circulate the draft guide during the last week of July for you to verify that information is correct.
  • Place a lawn sign at each intersection near your site, directing people there. Make sure to put them up and take them down no more than 24 hours before/after the event.

Safety

How can I safely open my studio and prevent Covid spread?
AVAST asks that all visitors and artists follow the CDC guidelines in force at the time of the Tour. As of Spring 2022, the following applies (may be updated prior to September):

  • We encourage but do not require masks. However, artists may reserve the right to require masks
  • We require all artists and guests to respect social distancing indoors.
  • We encourage artists to post a sign on their door indicating maximum occupancy, and asking guests to wait outside if needed.
  • We encourage artists to open windows if possible.
  • We discourage serving food and drink indoors.

To avoid having people in my studio due to Covid concerns, can I participate online??
No online-only options are currently planned, however, please sign up for our mailing list to receive information about any changes or additions that may occur before the Tour.

Does AVAST provide insurance?
No; artists are responsible for their own property and/or liability insurance, if desired. For in-home studios, we recommend checking with your home insurance policy or agent.

What is considered a “safe space for public visitation”?
There should be a reasonable expectation that the public can enter without risk of injury.  Hazards should be removed or marked off.

Must my space be wheelchair accessible?
Wheelchair accessibility is not required, but if it is accessible, please check that box on the registration form.

My studio is in my home. Should I be concerned about allowing the public access to my residence?
Many artists host open studios in their homes and have a great experience. Precautions are always a good idea. We recommend that private hosts ask a second person to help staff their studio. Make it clear which spaces are open and which are private. Put away valuables and never leave your cash box unattended. And in the unlikely event of a problem, have the Arlington Police non-emergency line handy.

Sales

Am I required to have work for sale?
No; whether and how you sell your work is up to you.

Does ARLINGTON VISUAL ART STUDIO TOUR take a commission on sales? 
No; artists keep all sales revenue.

How can I promote sales?

  • Have a wide range of price points (e.g. under $20, under $200, and under $1000).
  • Talk with potential buyers, tell them stories about your work.
  • Make it convenient for people to buy (read on for details).
  • Consider accepting commissions.
  • Keep a guest book so you can add visitors to your mailing list.

Must I price my work?
Most artists find it helpful to have prices listed. Some prefer to leave prices negotiable.

Am I required to take credit cards?
No; you can choose to accept any payment you like, but we recommend offering visitors as many options as possible.  Make sure to have change in case of cash purchases.

How do I prepare to accept credit cards?
You can order a free card reader for your smart phone or tablet. Click for Information about Square.  Click “Get Started” to set up your account and order a reader. Click for Information about Paypal Zettle.

Am I required to collect sales tax?
Virginia law requires collection and payment of sales tax on any retail sale in the state. Collection and payment of sales tax is the responsibility of the artist.

How do I collect and pay sales tax?
If you have not done so already, register your business in Virginia: https://www.tax.virginia.gov/register-business-virginia Add 6% tax to all sales and keep good records. The month following the sale, complete your sales tax return: https://www.tax.virginia.gov/sales-and-use-tax

Will ARLINGTON VISUAL ART STUDIO TOUR collect sales tax for me?
No, but we may ask you about your sales to help us with future events.

Please read full terms in the Terms and Conditions for more information.